Executive Assistant / Student Coordinator

SUMMARY

The National Board of Boiler and Pressure Vessel Inspectors (NBBI) is seeking an exceptional, self-motivated, and versatile Executive Assistant / Student Coordinator to work on-site in Columbus, OH. The hours for this position are from 8:30 a.m. to 4:30 p.m. This person will be the Executive Administrative Assistant to the Director of Training and responsible for supporting the functions of the Director as well as providing administrative, clerical, and general office support needed within the department. This position also coordinates student enrollments, communications, and associated student relation needs while maintaining student records. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Communicates with training coordinators regarding inventory of instructor-led course-specific supplies, such as code books, calculators, etc., and notifies the department director when supplies are to be reordered
• Maintains department calendar and responds to all emails in department inbox
• Answers Director’s incoming calls
• Assists Director with administrative and special projects, reports, etc.
• Orders office and building supplies for training department
• Maintains student information boards in training building lobbies
• Sets classrooms for internal and hosted external meetings; organizes additional meeting requirements as requested
• Serves as point of contact for external organizations using and/or referencing National Board training as an accepted part of their education programs. This includes reaching out to new organizations to promote the use of National Board training.

STUDENT RELATIONS SPECIFIC DUTIES

• Corresponds with students enrolling in National Board training; assists students, as needed, throughout the enrollment process
• Interacts with Accounting department regarding tuition payments, cancellations, and/or refunds
• Maintains student records, prepares all class attendance materials required for class, and sends training completion certifications
• Updates records for company requests, merges, and general data entry training-related projects within Aptify database
• Organizes examination day student lunches for all on-site instructor-led classes
• Responds to Help Desk questions from online training students, either by telephone or email
• Sets up meeting links for virtual delivery training classes for students and remote training staff
• Coordinates with the training coordinators shipping of training materials to students for virtual delivery training classes; serves as liaison with international shipping partner, AIM
• Other duties as assigned

SUPERVISORY REQUIREMENTS

• This job has no supervisory responsibilities.

EDUCATION

• Associate degree or equivalent combination of education and experience

EXPERIENCE

• Two (2) years' experience in providing administrative assistance on a director level or above
• Two (2) years’ experience (classroom or work-based) in business practices and office administration
• Proven administrative assistant experience and/or certification as administrative assistant

KNOWLEDGE OF:

• Microsoft Office (Word, Excel, PowerPoint, etc.) required
• Database management helpful and/or willingness to learn database management programs
• Remote meeting tools such as Zoom, Teams, WebEx, etc., helpful

SKILLS AND ABILITIES:

• Interacts professionally with staff members and outside contacts
• Excels in a support role; dependable
• Excellent written and oral communication skills
• Strong customer service skills
• Performs work that is confidential
• Time-management skills; ability to prioritize tasks on multiple projects
• Self-starter with the ability to work well under limited supervision
• Detail-oriented with excellent follow-through and organizational skills
• Performs routine clerical duties such as emailing, answering telephones, and maintaining documents
• Anticipates need of Director and department; recommends ideas to efficiently operate department

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Please submit your resume to J.D. Miracle at jmiracle@nbbi.org. Please specify the position for which you are applying.

 

Senior Staff Engineer / Instructor

SUMMARY

The National Board of Boiler & Pressure Vessel Inspectors (NBBI) is seeking an exceptional, self-motivated, and versatile Senior Staff Engineer / Instructor with NBIC and ASME Code experience to work on-site in Columbus, OH. This person will be responsible for instructing students in a classroom setting; developing training materials; working with our curriculum team to develop/author content for online training courses; and providing technical support in areas of expertise as necessary. This candidate will possess the ability to speak clearly and concisely in small group settings and prioritize tasks on multiple projects using excellent time-management skills. This role requires the ability to communicate effectively through written, oral, and visual forms; demonstrate proficient presentation, facilitation and questioning skills; and manage an environment that fosters learning and performance.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Work with the instructional team to determine technical content to be taught in assigned courses and seminars based on associated bodies of knowledge and industry needs
• Develop instructional materials (slides, supporting documents, etc.) needed to teach assigned course sessions
• Provide technical review of training material as assigned, based on experience and code knowledge
• Work with Assessments Coordinator to write and validate questions used on National Board homework, quizzes, and examinations
• Author online training content; work with curriculum writers and designers to guide the technical aspects of the online course throughout development until completion
• Provide technical assistance to National Board members and staff; coordinate with the Technical Department to answer outside technical inquiries
• Author technical articles for National Board publications upon request
• Deliver technical presentations at National Board member sponsored programs, as requested
• Other duties may be assigned

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

KEY CHARACTERISTICS

• Interacts professionally with staff, students, and outside contacts
• Select and use a variety of methods to support the instructional content
• Stimulate learner motivation and engagement
• Provide clarification and feedback
• Integrate technology into the learning process
• Dependable, self-starter with ability to work well under limited supervision
• Detail oriented with excellent follow-through and organizational skills

EDUCATION

Degree in engineering, technology, science, or mathematics, or an equivalent combination of education and experience

EXPERIENCE

• Eight (8) years of INSERVICE or ASME Construction experience in the boiler and pressure vessel inspection, design, manufacture/fabrication, quality programs, etc.
• Currently holds, or has previously held, the National Board Inservice Inspector (IS) or Authorized Inspector (AI) Commission
• Supervisor and/or nuclear experience a plus but not required

KNOWLEDGE OF

• National Board Inspection Code (NBIC)
• ASME Boiler and Pressure Vessel Codes and other standards recognized by the National Board; codes and standards development; inspection techniques; boiler and pressure vessel design, construction, operation, maintenance, and repair; all design processes; all welding and fabrication methods and principles used in Code construction.
• Codes and standards applications that have been recognized by the National Board and its member jurisdictions
• Engineering principles and methods
• Safety principles and methods

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Please submit your resume to J.D. Miracle at jmiracle@nbbi.org. Please specify the position for which you are applying.

 

Training Coordinator

SUMMARY

 The National Board of Boiler & Pressure Vessel Inspectors (NBBI) is seeking an exceptional, self-motivated, and versatile Training Coordinator to work on site in Columbus, OH. The hours for this position are from 7:30 a.m. to 3:30 p.m. This person will be responsible for coordinating and organizing educational material and support documents for instructor-led training; manages classroom set-up and provides support to instructors; and provides administrative support on programs and projects specific to the Training department. Someone with excellent problem solving and good judgment skills and the ability to think and plan ahead to handle multiple concurrent requests appropriately and manage time effectively. This role requires attention to detail, ability to meet tight deadlines, great organizational skills, and integrity and professionalism in interactions with others.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Coordinates production of all educational material used for instructor-led training, both in-person and virtual

• Communicates to instructors print schedules for all training materials, including but not limited to student manuals, workshop materials, and support documents
• Uploads, maintains, and organizes training sessions to printer’s web site to build student manuals required for each training class instance
• Organizes outside vendor services for instructor-led training classes, as deemed necessary
• Maintains each course checklist and other administrative documents needed to organize all instructor-led courses and seminars
• Works with Training Department staff to facilitate shipping of student materials for all virtual/remote training classes
• Serves as remote classroom moderator to facilitate instructor and student interaction for all virtual/remote training classes
• Maintains inventory of training class-specific items, such as textbooks/NBIC books and student calculators, notepads, etc.

Prepares and organizes classrooms

• Sets up classrooms prior to the start of each new training class; set tables/chairs as needed and set in place materials for each student
• Ensures all audio/visual equipment is in working order prior to each class; notifies Director of Training and IT Department if equipment fails or requires maintenance
• Works with Executive Assistant to obtain student name badges, table tents, and sign-in sheets needed for each class instance
• Opens both training buildings and classrooms on scheduled training days
• Prepares coffee for students each morning; refills as necessary throughout day and cleans up at day’s end
• Welcomes and checks-in students on first day of each class instance

Assigned duties may also include:

• Assists Director with organizing and/or facilitating training specific needs (in-person, online, individual, or small group) of other department/staff under the Internal Training Program
• Works with curriculum team to proofread online courses after final build and assists curriculum writers to calculate final metrics, as needed
• Serves as administrator/point of contact for external organizations using and/or referencing National Board training as an accepted part of their education programs. This includes reaching out to new organizations to promote the use of National Board training.
• Works with the Programs Coordinator – Training on post-training student surveys and marketing of classes as needed
• Other duties may be assigned

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

KEY CHARACTERISTICS

• Interacts professionally with staff, students, and outside contacts
• Possesses time-management skills; ability to prioritize assignments based upon daily schedules and needs
• Excels in a support role; dependable
• Highly detailed in all areas of work
• Works independently; self-starter with ability to perform routine work with minimal supervision
• Capable of light physical activity with ability to route materials between multiple buildings

EDUCATION

Associate degree or proven equivalent combination of education and experience

EXPERIENCE

Three (3) years’ experience in business practices, office procedures, and project management

KNOWLEDGE OF:

• Microsoft Office (Word, Excel, PowerPoint, etc.) required
• Adobe Acrobat required
• Online meeting programs such as Zoom and Microsoft Teams
• Adobe InDesign and Acrobat or Microsoft Publisher
• Marketing principles and/or experience with email marketing a plus
• Principles of office procedures and business protocol and writing

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Please submit your resume to J.D. Miracle at jmiracle@nbbi.org. Please specify the position for which you are applying.